A proforma invoice template for quotes and pre-shipment billing — fill in online, download as PDF. No signup. Fill in → instant PDF · nothing is uploaded
A proforma invoice is a commitment in advance: it tells the buyer exactly what they will be charged — goods, quantities, prices, shipping terms — before anything ships or any final bill exists. Buyers use it to arrange payment, apply for import licenses, open letters of credit, and clear internal purchasing approval. It is not a tax document and not a demand for payment; the commercial invoice issued at shipment is that. The two should match, which is why this template mirrors a standard invoice layout.
The validity date protects you from quoting prices that float (freight and raw materials move). Shipping terms (FOB, CIF, EXW) define where your cost responsibility ends. And a precise goods description — with material and use, not just a product name — saves days at customs.
It is not a tax invoice or a payment demand, but once the buyer accepts it (often by paying a deposit), it functions as evidence of the agreed price and terms.
No. Everything on this page runs inside your browser using JavaScript and WebAssembly. Your file never leaves your device — you can even disconnect from the internet after the page loads and the tool still works.
A template provides structure; whether a document binds anyone depends on content, signatures and local law. For anything with real money or risk at stake, have a qualified professional review the final document.
The PDF is final-form. To change something, come back to this page, adjust the fields and generate again — your browser keeps the page, so it works offline too.